iPres 2018 Preliminary Call for Contributions

*Submissions and presentations are in English*

Note from the iPRES 2018 Organizing Team: Watch for updates to the Call for Contribution during the week of 19 February. The final Call for Contributions with submission instructions will be posted by the end of February.

The iPRES 2018 Program Committee seeks contributions that tell stories about bridging knowledge gaps in teams, implementing technologies, and overcoming barriers towards proper digital stewarding of digital items, assets, works and collections. Be creative. Be inspiring. Be inclusive. The theme of the call - where art and science meet - aims to broaden the variety of voices and approaches that fall under the nomenclature of digital preservation. In keeping with the theme, the Program Committee will embrace creative proposals that demonstrate how research and theory directly impact and influence practice at all levels. 

Important Dates

  • Optional Abstracts 21 February-15 March 2018: We encourage authors to submit papers abstracts to receive feedback on your proposal prior to submitting your paper. The iPRES 2018 Organizing Team will provide feedback to submitters for abstracts received between 15 February and 15 March. 
  • Author Instructions posted Mid-February 2018: We will post detailed submission information and instructions for authors on the website during the week of 19 Feb.
  • Papers due 1 April:  Full papers for peer review are due by 1 April 2018Submitters will receive review comments by 1 May. 
  • Final papers with revisions due 1 June 2018: Papers with revisions that address reviewer comments are due 1 June 2018. 
  • All other contributions due 1 April 2018: We will post the full Call for Contributions with detailed instructions for contributions by the end of February.


We invite original contributions that show the progress your organization has made in digital preservation -- describing practice- and theory-informed approaches to scientific models, daily practice, and creative solutions. We especially encourage collaborations with producers and people outside of the cultural heritage sector.


Contributions will address the overall conference theme and anniversary and/or cover exploration and activities related to but not limited to the following topics: 

  • Mapping out sustainable digital preservation approaches and communities
    • As the digital environment expands in complexity, where are the boundaries of our efforts? How much can we reasonably capture, maintain according to accepted standards, and scale up?
    • What business and economic models can facilitate digital preservation feasibility?
    • Which frameworks can be most successful across institutional and national boundaries? How can such success be documented and/or measured?
    • How have you implemented digital preservation strategies? How will you maintain them?
    • How have you handled tiered digital preservation requirements; ie. specificity needed for some items versus large-scale ingest and processing?
  • Technological infrastructure
    • What’s new in digital preservation storage? 
    • How do we sustain open technologies for digital preservation?
    • What are the environmental and systemic implications of what we have prioritized for long-term storage?
    • How do we successfully work on technology upkeep and maintenance across teams and shared services?
    • What technological gaps need further community or market development?
    • How do we best use diverse, overlapping technologies together to achieve the entirety of our digital preservation requirements?
  • Taking stock of lessons learned within and across domains
    • What impact does implementing digital preservation have on the broader institution, the community, and/or the nation?
    • What approaches have non-cultural heritage domains taken to preserve their legacies in a variety of media?
    • How can we connect Research Data Management and Open Access efforts to digital preservation programs?
    • What are some Digital Preservation failures that led to new insights and approaches?
    • How can we successfully preserve private and confidential material for the long term?
  • Collaboration and capacity-building
    • What does the digital preservation curriculum need to include to prepare future stewards? 
    • How do we best collaborate on certifying solutions &/or peer review systems, training, and technology?
    • How can we make digital preservation more inclusive of community-based collections, grassroots efforts and the records of people of color?
    • How do we raise awareness and build digital preservation capacity for content producers, creators, researchers, students, or private individuals?
    • How can we successfully translate the wealth of digital preservation literature and theory to accomplish information needs for both our own and neighbouring domains?
    • How do we keep up to speed with technology monitoring and bleeding-edge changes?
    • How do we overcome language and cultural gaps and build digital preservation awareness in both Western and non-Western hemispheres? How can we build bridges so that knowledge and practices can be shared while being mindful of differences in institutional, technological and cultural contexts?

Peer-Reviewed Paper Submissions

Please note that contributions for iPRES 2018 include an optional paper abstract review. The iPRES 2018 Program Committee will provide feedback and suggestions for abstracts received between 15 February and 15 March. While submitting your paper abstract is voluntary, this is an important opportunity to get feedback about your proposal prior to submitting your paper and we hope to hear from many of you about your ideas. Your abstract should be at least 300 words and not exceed 500 words. In addition to the text of your abstract, your paper abstract should identify your contact information, paper title, and conference theme(s) you are addressing. Please note that submitting a paper abstract does not mean that the final paper will be accepted: all papers are subjected to the same review process. Authors are also free to submit a paper by the 1 April deadline without submitting an abstract. 

NOTE: watch for detailed submission instructions for paper abstracts by 21 February and for detailed paper submission instructions by the end of February.    


We invite two kinds of papers:

  • Full papers (8 to 10 pages) must be novel, reporting on previously unpublished work.
  • Short papers (3 to 5 pages) focusing on new challenges and work in progress. All contributions must report on novel efforts.

All papers are due by 1 April

Final papers with revisions to address reviewer comments are due 1 June.

Please send any questions you have to the iPRES 2018 Program Committee at: ipres2018contributions@gmail.com

Other Peer-Reviewed Contributions

Papers and all other contributions will be due 1 April 2018. Detailed instructions for submitting all contribution types will be posted to the ipres2018.org website by the end of February:

Posters and Demonstrations
Poster and demonstration contributions are ideal for reporting on emerging issues, works in progress, or demonstrations of innovative solutions. They should clearly describe the topic that will be presented and state its unique contribution to the field. Posters and demos should aim to improve knowledge, show new technical capabilities, or share solutions and experience in the field. 

NOTE: watch for detailed submission instructions by the end of February.

Workshops and Tutorials

Workshops and tutorials provide opportunities for focused investigation of digital preservation topics. Workshops are hands-on and interactive, and proposers are free to decide how to structure and design them. Workshops usually involve the development of a skill or of a deeper understanding, related to the topic(s) covered in the workshop. Tutorials involve explanation of more detailed or complex developments, concepts, or practices with time for group discussion of content and debate on the themes and concepts covered. Tutorials need not be hands-on. Proposers are free to decide how to structure them. 

NOTE: watch for detailed submission instructions by the end of February.

Panel sessions 

Proposals for thematic panels to be held during the main conference program. Panel proposals will be judged on the merits of the proposal and relevance for the expected audience. Proposals must detail the subject and desired outcomes for the panel discussion. The Program Committee may also identify individual thematic papers and invite submitters to form a panel or invite panelists to join a thematic panel, e.g., the 15th iPRES anniversary. All contributions will be peer-reviewed by the Program Committee Chairs.

NOTE: watch for detailed submission instructions by the end of February.

Not Peer-Reviewed Contributions

Watch for information about submitting proposals for these contributions that will not be peer-reviewed coming by the end of May 2018.

Lightning talk sessions

Lightning talk sessions present a series of five-minute presentations on a topic, about recent developments, or a theme that organizers identify followed by time for attendees to ask questions and discuss.

Digital Preservation Games

Submit your ideas and bring them along to share at the first iPRES gameroom! Our community has benefited from fun ways to learn about digital preservation and curation since the Digital Curation Game and other early examples. This category includes any form of board, video, or other game format broadly defined that addresses any aspect of digital preservation. 

Original Digital Preservation Graphics

Share your examples of any illustration, diagram, or other graphic that explains, demonstrates, examines, or speculates about digital preservation principles, concepts, practices, development, or topics in any kind of shareable format.

NOTE: All accepted presenters must register for the conference. 

Proceedings and Awards

Submissions that are accepted for inclusion in the conference will appear in the iPRES 2018 proceedings (in digital form). The proceedings will include:

  • Full text of the full papers and short papers
  • Descriptions of the posters, workshops, tutorials, panels, and games
  • Slides and poster images

After the review notifications, authors of the accepted papers will have an opportunity to edit their submissions for the final proceedings.


iPres 2018 will recognize these outstanding contributions during a ceremony on Wednesday afternoon:

  • Best paper, full or short 
  • Best poster
  • Best graphic (most compelling, informative, eye-catching)
  • Most popular game
  • Outstanding Service (recognizing a person or project for longevity,  for being a maintainer, or for a digital preservation contribution that has had an impact)